BEHAVIORAL HEALTH BILLING & RCM
You're Spending More on Marketing Than You're Collecting
Most treatment centers assume growth is a volume problem. The ones who scale profitably know the bottleneck isn’t at the top of the funnel, it’s between admit and cash.
Trusted by 200+ Treatment centers nationwide
THE PROBLEM
More Admits Doesn't Mean
More Revenue.
Every stage between admit and collected cash is an opportunity for revenue to disappear, and most facilities have no system built to stop it.
Non-Monetizable Admits
Leads that pass through intake but don't have qualifying insurance, costing you a bed and a missed opportunity
Authorization Failures
Shortened stays and denied auths that cut revenue per patient before they've even left
Delayed Claims Submission
Every day a claim sits unsubmitted is a day your cash is aging
Aging AR
Receivables stacking up past 90 days with no structured follow-up cadence
Underpayments Going Undetected
Payers paying less than contracted rates with no one catching it
No Visibility Into Cash
Reporting that shows census and leads but can't tell you what actually hit the bank
Here's Exactly Where It's Happening
Revenue doesn’t disappear all at once. It bleeds out at five specific points between admit and bank deposit, and most facilities can’t see any of them.
When 2–3 of these break simultaneously, marketing metrics look strong — but your bank account tells a different story.
We Don't Patch Leaks.
We Rebuild the Pipe.
Four services that close every gap between admit and collected cash, so your marketing spend produces revenue you can actually bank.
VOB Performance
Fast, accurate benefits verification so your team only admits patients who are monetizable — before they take a bed.
What's Included
- VOB turnarounds under 2 hours
- Plan-level OON reimbursement predictions
- Nights and weekend coverage
- Insurance monetizability scoring
Utilization Review
Every patient tracked from approved to expiring — so authorized stays are maximized and no revenue walks out the door early.
What's Included
- Auth tracking across all active patients
- Clinically justifiable stay maximization
- SCA execution and documentation
- Payer appeal support
Collections
90% of claims processed within 90 days, with aggressive underpayment detection and structured follow-up so aging AR stops compounding.
What's Included
- Claims submission and follow-up
- Underpayment detection and recovery
- Denial management and appeals
- TPA negotiations
Payments Posted & Reporting
Cash reconciled to the bank — not just what's posted. Real-time dashboards and clean AR segmentation so you always know exactly where your revenue stands.
What's Included
- Bank-tied cash reconciliation
- Real-time Looker Studio dashboards
- Denial root-cause analytics
- Clean AR segmentation
THE OUTCOME
Marketing becomes a capital allocation engine.
When revenue realization is strong, everything downstream improves — and compounds.
01
Realized ROAS
Cash-based, not census-based
02
Defensible CAC Payback
Measurable and modelable
03
Smarter Budget Scaling
Confident, not anxious
04
Channel-Level ROI
Optimize toward profitability
05
Predictable Cashflow
Forecastable within 90 days
06
Board-Level Confidence
Clean books, credible reporting
$2.1M in Aging AR. Stabilized in 90 Days.
An Arkansas facility came to us with $2.1M in accounts receivable — 35% aged past 90 days. Within one quarter, the picture looked completely different.
IS THIS RIGHT FOR YOU?
We're selective about who we work with.
If your marketing is working but your bank account doesn’t reflect it, this is designed for you.
Strong Fit If
- Spending $100K+/month on marketing — or actively scaling toward it
- OON, INN, or hybrid — SUD, MH, or ED programs
- Your marketing metrics and actual cash collected don't match
- Want one accountable system — not two vendors pointing at each other
Not a Fit If
- Currently in an active payer audit
- Not ready to invest in revenue operations alongside marketing
We'd rather tell you that now than take your business and underdeliver.
RELATED SERVICES
See The Whole Patient Acquisition System
Organic Admissions
Build sustainable, long-term patient acquisition through search visibility and content authority.
Paid Admissions
Drive immediate results with targeted advertising and optimized conversion experiences.
Admission Ops
Streamline your admissions process with data-driven operations and conversion tracking.
Ready to Grow?
Your marketing is working. Your cash shouldn't tell a different story.
Trusted by 200+ Treatment centers nationwide